The builds
Procurement buying tool
Purchase orders raised for you, based on stock, sales, seasonal demand, lead times and forecasts. Your buyer checks and approves before anything goes to a supplier.
What it does
The right orders at the right time. You approve.
1 Purchase orders created for you
It works out what to order and when from current stock, sales, seasonal demand, supplier lead times and forecasts, then drafts the purchase orders.
2 Your buyer stays in charge
Every order is checked and approved by a person before it goes out. Nothing is sent to a supplier on its own.
3 Stock-outs flagged early
It forecasts which key products will run out at one, three and six months.
4 One supplier log
Terms, quality issues, quotes and price cuts in one place, with the cash freed up worked out.
Watch: about a minute
The buying tool in under a minute.
Proven in a real business
The first check found 37 live purchase orders missing.
In a UK equipment supplier, the first stock check found the open orders report was missing 37 live purchase orders because of a filter. Now orders are worked out from the real numbers, and a person approves every one.
Two ways to get it
We build it. Or you do.
We build it for you
We build it inside your systems, train your team and check in after 30 days. A fixed price, agreed before we start. Optional Keep it running support afterwards: £250 + VAT a month, cancel any time.
From £3,495 + VAT. Pricing and procurement together from £5,995 + VAT
Do it yourself
The Trading Back Office: the step-by-step guide, covering purchase order checks, stock forecasts and the supplier hub, with copy-ready prompts.
£79 + VAT, instant download
Questions
Before you ask.
Do we need new software?
Usually not. We build around the systems and spreadsheets you already use, with the AI tool that suits your business: Claude, Microsoft Copilot, ChatGPT or others.
Who stays in control?
Your team. The tool proposes, a person approves, and every change is logged so it can be rolled back.
How long does it take?
Two to three weeks from the start, depending on the systems involved.
What do you need from us?
A short call to walk us through how the job works today, access to the systems involved, and someone on your team to agree the rules with us.
How is this different from the guide?
The guide shows you how to build it yourself. With a build, we do it for you inside your systems, train your team and check in after 30 days.
How is your business shaping up?
A free 30-minute call with people who run businesses. No pitch. You’ll leave knowing what to fix first.